We’ve all likely encountered it before, you remember reading an article somewhere several weeks ago but when you go looking for it, it seems to have disappeared. Wouldn’t it be easy if all of your culture related articles were archived in one, convenient location? Sure, but that’s not going to happen any time soon. That is, unless you do it yourself and the good news is that it’s easier than you think. Here’s how you do it…
Since 2003, I’ve used this method to create an archive of more than 3,000 articles from wide variety of newspapers, magazines, blogs, and more. This archive has turned into one of my most valuable proprietary assets; not only with my blogging work but my consulting business as well.
If you’ve tried to email yourself an online article, you likely know that sending a page or a link usually won’t include the text from the article source or, at the other extreme, you get all of the page ads and non relevant article material you don’t want or need. Fortunately, there’s a way around all of this and here’s how it is done. Keep in mind, your browser and email client will impact this process but for the purposes of this tutorial, I’m using Mozilla Firefox 3 as my browser and Mozilla Thunderbird 2 as my email client…
- Select the article text and copy to your clipboard.
- Deselect the text, right click, and select “Send link…”
When your email client pops up, it will automatically insert the link into the email body. Right below that, paste the article text you have stored on your clipboard.
- If you don’t want the links, images, etc. then select “Paste Without Formatting” from the right click menu or the Edit command. This is particularly useful if there is some sort of transparent .gif image associated with the copied text.
- If the article title wasn’t automatically inserted in the email subject field, I suggest inserting it manually by copying and pasting from the article content in the email body. This will make searching through articles much easier down the road.
- Send the email to yourself and then file the message in a folder dedicated exclusively to articles.
At this point, you can use your email client’s embedded search features to scour subject or body content for keywords. Other benefits include always having the original source link; meaning, even if the article is no longer located at that URL you can still provide proper attribution or a starting point to contact the author to see where it has been moved.
If you’re a visually oriented learner, here’s a quick one minute screencast I put together of the above process:
Finally, don’t forget to make backup copies of your email or you risk losing a great deal of material!
4 thoughts on “How To Make Your Own Article Archive”
Handy tip, I may start doing something like this. A related useful strategy:
I occasionally run across video or sound files on the web that I think I may need access to at some point after they’ve been taken down (which happens more often and more rapidly with audio and video than with text) but which are set up for streaming only. The latest version of RealPlayer has a feature which enables downloads of many things (YouTube videos, for instance) with a button that pops up above the file on the page–useful and user friendly! In cases where RealPlayer doesn’t work I use a website called file2hd.com Here’s a handy tutorial for using file2hd for downloading audio from MySpace: http://www.makeuseof.com/dir/file2hd-download-mp3s-videos-myspace-imeem/
Thanks for that Galen, I haven’t played around with saving and archiving video too much so that’s all very helpful.
Other solutions that can work well:
Google Notebook [free, cross-platform]
Notebook gives you the option of noting the url only (effectively a kind of bookmark) or of selecting the text and capturing that together with a record of the source url. Allows for filing, tagging and commenting as well as sharing; excellent searching, of course. Available anywhere you can get online.
SOHO Notes [$, Mac]
DEVONthink Pro [$, Mac]
Both will capture a live url or create an “archive” of the entire page or allow you to capture selected text only. These also become useful if you want to add non-web material – e.g. a scholarly article that you’ve downloaded as a pdf – or even straight text notes or emails that you’ve made. Tagging, sorting etc. possible.
(There are other tools like this; these are the two I’m familiar with.)
I looked into the Google solution once but found it more time consuming plus I have yet to reach a point where I am comfortable trusting a large amount of data to an online storage solution. But it’s good to have options.